| The National Association of County and City Health Officials (NACCHO), a national organization representing approximately 2,800 local health departments (LHDs) nationwide, has an immediate opening for full-time Sr. Program Assistant. |
POSITION SUMMARY: The Sr. Program Assistant is responsible for providing professional support for programs or internal functional activities and typically performs moderately difficult analysis, research, writing, and project coordination, usually under the direction of a Manager or Director. The work of the Sr. Program Assistant supports the programmatic or functional work of the department, typically follows standard processes, procedures, and solutions, and includes basic project coordination (organizing, budgeting, and complex scheduling), research, analysis, and writing.
The Sr. Program Assistant understands policies, standards, and their application to their work. The Sr. Program Assistant understands implications of internal and external policies that impact their position. He or she typically performs under moderate direction, analysis, research, writing, and can complete projects or components of large scale projects/programs with little supervision. The Sr. Program Assistant may have frequent contact with outside organizations or internal stakeholders that may involve project coordination, information sharing, or resolution of problems. They may be required to attend external meetings.
Program Specific Information The Medical Reserve Corps (MRC) is a network in the U.S. of community-based units initiated and established by local organizations to meet the public health needs of their communities. It is sponsored by the Office of the Assistant Secretary for Preparedness and Response (ASPR). The MRC consists of medical and non-medical volunteers who contribute to local health initiatives. The MRC provides the structure necessary to pre-identify, credential, train, and activate medical and public health volunteers.
NACCHO’s MRC Program, through a cooperative agreement with the Program Office, serves as an essential partner providing challenge awards, core competency and leadership training directly to units and LHDs throughout the nation.
POSITION SPECIFIC DUTIES: • Schedule meetings and conference calls • Write meeting and conference call minutes • Organize meeting logistics • Coordinate webinar logistics • Database entry • Process check requests, travel expense forms, and other administrative paperwork • Establish contracts and contract files, and process invoices and payments • Update program websites content • Disseminate program information via electronic distribution lists, websites, and other communication mechanisms • Coordinate mailings and shipment of training materials • Coordinate participant registration, meals, audio-video, room set-up, and other logistical needs at trainings and events • Travel to training sites • Address NACCHO member questions about information technology (e.g. webinar registration), conference and meeting logistics, and general program information via email and phone and forward all other questions to appropriate NACCHO staff • Perform other job duties, as needed