The National Association of County and City Health Officials (NACCHO), a national organization representing approximately 2,800 local health departments (LHDs) nationwide, has an immediate opening for full-time Contracts Associate.
The Contracts Associate is responsible for providing professional support for programs or internal functional activities and typically performs moderately difficult analysis, research, writing, and project coordination, usually under the direction of a Manager or Director. The work of the Contracts Specialist supports the programmatic or functional work of the department, typically follows standard processes, procedures, and solutions.
General responsibilities for the position include assisting in drafting contract documents; analyzing and negotiating terms and conditions of contracts; drafting modifications to contracts; maintenance of the contract files; maintenance of software used to monitor contracts; monitor non-programmatic compliance; creating contracts curriculum for program manager trainings; and other tasks as needed. This is a full-time professional position, working closely with CFO and Lead Contracts Administrator to create a seamless contracts process. The work involves participation with NACCHO staff, other organizations, and consultants. The work is completed through discussions, meetings, reports, and on the basis of results obtained. This position requires the exercise of discretion, independent judgment, and strong individual accountability.
The Contracts Associate understands policies, standards, and their application to their work. They also understand implications of internal and external policies that impact their position and internal stakeholders that may involve project coordination, information sharing, or resolution of problems. They may be required to attend external meetings.
DUTIES AND RESPONSIBILITIES • Provide assistance with internal contract management procedure (Database management, Contract request and maintaining both electronic and hard copies) • Drafting contracts based on information from contract request worksheets and review contracts originated outside NACCHO. • Negotiating terms and conditions on standard form contracts and outside vendor contracts, following up on missing contract requirements, identifying when restrictive language is necessary for sub-recipients of Federal pass through funds • Provide assistance with other finance and compliance matters: understanding of various accounting duties including indirect cost rate calculations, billing, accounts receivable as well as the ability to understand legal terminologies and Government Contract clauses. • Submitting contractual information to Federal and private funders as required (e.g. FFAFTA), maintaining schedules used to monitor contracts. • Reviewing requests for payments and financial reports from subcontractors and sub-award recipients. • Perform other duties as assigned.
EDUCATION/EXPERIENCE/SKILLS • Bachelor's degree with a minimum of 2-3 years office experience or equivalent combination of education and experience. Relevant certifications are a plus. At least 2-3 years’ of contract administration experience is required. Highly organized, able to multi-tasks and motivated to handle multiple matters • Certification of CFCM is a plus • Strong knowledge of Microsoft Office (Word, Excel, Power Point) • Experience in Public Health contracts, drafting and managing both prime and sub-award highly preferred • Proficient understanding of contract/Purchase Order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements • Familiarity of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use • Proficient understanding of government contract administration duties including subcontract flow downs, close-out and records retention • Knowledge and understanding of proper drafting, negotiation and use of contracts, subcontracts, P.O.’s teaming and other forms of agreements • Excellent verbal and written communication skills.
JOB CLASSIFICATION Full-time, Non-Exempt, TERM: This position is considered Fiscal Year term, however it is a mission critical role. NACCHO will continually strive to maintain funding for all positions.
HIRING SALARY RANGE: $$25.88-$29.74 hourly, commensurate with experience
SELECTION PROCESS: We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should send a cover letter, resume, one writing sample with salary requirements to: PN-TBD Contracts Associate: https://naccho.clearcompany.com/careers/jobs/c14a1013-111a-c194-6b07-d31c8b0b7f47/apply?source=527665-CS-2909 NACCHO offers generous benefits plan including but not limited to 13 days of sick leave annual leave allowable accumulation up to 225 hours, and paid vacation leave, as well as other types of leave. NACCHO benefits include a generous health, dental, and vision plan, 5 percent of base salary contribution to 403(b) plan, (not a matching contribution); paid short and long term disability plan and paid term life insurance. NACCHO also offers discounted gym membership. At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business.
Additional Salary Information: Commensurate with experience