The Accounts Payable Processing Lead is a system-level position with responsibilities of coordinating with leadership to facilitate the workflow processes of the Accounts Payable business cycle. This individual will perform key tasks regarding invoice approvals to ensure timeliness, accuracy, and completeness in procurement to pay disbursement activities. This position is a support specialist in the Accounts Payable department and will report to the system-level Accounts Payable Manager. The AP Processing Lead will be required to engage representatives and resolve discrepancies regarding accounts payable production, including but not limited to: troubleshooting exception reports, assisting with maintenance of appropriate facility contacts, validating invoice coding and approval, and assisting with the implementation of future Accounts Payable optimization initiatives. The team Lead will also assist with the preparation of reports required by management including statistical metrics and productivity measures as needed. Character traits desired include self-starter, problem solver, and ability to work both independently and in teams, and good communication and organization skills.
Provide support to facility leaders regarding the Procurement-to-Payment cycle under the direction of system-level Accounts Payable Leadership.
Review Accounts Payable invoices for accuracy and completeness in coding and approval of both PO and/or Non-PO invoices, Check Requests, Physician payments, Patient Refunds, and Associate Business Expense Reimbursement as required.
Reconciliation of vendor statements in a timely manner assuring all vendor accounts maintains current payable status and retaining documentation for review.
Assist the AP Manager in compiling and preparing reports required by leadership, including statistical metrics and productivity measures, as well as, providing information to assist in impending technological advancements.
Assist with open payables, aging reports, and exception reports (RNI/MM/AP) with the assistance of designated system Accounts Payable Staff as instructed
Revision of Facility contact listing to facilitate appropriate tasking and workflow.
Coordinate as needed with regional Materials Management and System Procurement personnel in the execution of disbursement activities.
Educate and train Accounts Payable Specialists.
Assist with future training needs regarding Accounts Payable Process Changes and improving on-going workflow and communication with facility representatives.
Expected to continually review current AP processes and offer improvements and enhancements to achieve Best Practice standards and to maintain data integrity within the Accounts Payable Application
Five years accounts payable experience or Associate Degree plus 3 years AP experience
ERP systems for Accounts Payable and AP document workflow experience required
Experience with high volume PO -- 3 Way match utilizing a large ERP system
Must be able to maintain confidentiality of information
Thorough experience and knowledge of the annual 1099 process
Must possess strong Excel, Word and PowerPoint skills
Must be very detailed oriented and able to work with minimal supervision both independently and in a team environment
Must be well-organized and manage time effectively
Must possess strong verbal and written communication skills along with the ability to multi- task and work under tight deadlines
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.