This position processes and maintains all aspects of the accounts payable cycle. Individual will cross-train with AP Manager and AP Leads on various manager job functions. Character traits desired include self-starter, problem solver, and ability to work both independently and in teams, and good communication and organization skills. This position is an advance role in the Accounts Payable department and may assign duties and provide work direction for Accounts Payable Specialist. Will be required to compile and prepare reports required by management including statistical metrics and productivity measures for AP department and staff. May also perform activities related to account follow-up, resolution and other vendor maintenance.
Process payments for all invoices for various CHRISTUS Health organizations that include Christus Health Corporate Office, Christus Health Support Centers in Houston and San Antonio, TLRA, USFHP, Christus Health Employee Benefits Fund and Christus Health Insurance Fund.
Ensure all invoices are paid by the required due dates.
Ensure appropriate authorization is present.
Ensure matching to PO when applicable. Validate mathematical accuracy of the document and review coding.
Responsible for processing American Express travel account invoices and AT&T bills to include obtaining appropriate approvals for payment.
Responsible for establishment and maintenance of up-to-date authorization card files to ensure all invoices have proper approvals before processing for payment.
Responsible for copying and distributing all intercompany information to appropriate field locations by assigned due date.
Respond to customer and vendor questions, and requests in a timely manner. Calls should be returned within a 24-hour period. All issues should be resolved as soon as possible.
Prepare manual checks as requested
Prepare stop payments as required and forward to Treasury. Ensure process for voiding and reissuing checks is followed.
Ensure that W-9s are obtained for all vendors during the year
General back-up for AP Lead
Assist AP Manager and Lead with various special projects
Complete special projects as needed. Ensure all projects are completed by specified deadlines.
Cross-train with other Accounts Payable Specialists. Ensure ability to fill in as needed or required
High school diploma or equivalent
Thorough knowledge of full cycle accounts payable required
EDI Processing (a plus)
Working knowledge of Microsoft Word and Excel
Detail and deadline oriented
Excellent written and verbal skills required
Excellent interpersonal skills
Minimum five years of experience in accounts payable
Advanced knowledge of accounts payable practices preferred
Understanding of debits, credits, accrual methodology & general ledger processes
Experience in review and processing of business expense reports for associates reimbursement
Excellent organizational skills for file maintenance â€" both paper and electronic
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.