The National Association of County and City Health Officials (NACCHO), a national organization representing approximately 3,000 local health departments (LHDs) nationwide, has an immediate opening for a Full-time Senior Program Assistant Immunization.
The Senior (Sr.) Program Assistant is responsible for providing professional support for programs or internal functional activities and typically performs moderately difficult analysis, research, writing, and project coordination, usually under the direction of a Manager or Director. The work of the Sr. Program Assistant supports the programmatic or functional work of the department, typically follows standard processes, procedures, and solutions, and includes basic project coordination (organizing and complex scheduling), research, analysis, and writing.
The Sr. Program Assistant understands policies, standards, and their application to the work. The Sr. Program Assistant understands implications of internal and external policies that impact their position. He or she typically performs under moderate direction, analysis, research, writing, and can complete projects or components of large-scale projects/programs with little supervision. The Sr. Program Assistant may have frequent contact with outside organizations or internal stakeholders that may involve project coordination, information sharing, or resolution of problems. They may be required to attend external meetings.
COMPETENCIES AND EXPECTATIONS
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly and efficiently.
Ability to work effectively within teams, and work independently as necessary to achieve performance goals.
Detail oriented; high degree of accuracy in all aspects of work.
Strong organizational skills: ability to maintain accurate files.
POSITION SPECIFIC DUTIES
Perform administrative tasks; including but not limited to coordinate meetings and conference calls, write meeting and conference call minutes, organize meeting a webinar logistics
Process check requests, travel expense forms, and other administrative paperwork.
Establish contracts and contract files, and process invoices and payments.
Monitor and provide administrative updates for program webpages, track website statistics, and post new information as needed.
Disseminate program information via electronic distribution lists, websites, and other communication mechanisms
Coordinate mailings and shipment of training materials
Coordinate participant registration, meals, audio-video, room set-up, and other logistical needs at trainings and events
Travel to training sites, and administer and compile online surveys, compiling data, and producing simple tables and graphs.
Address NACCHO member questions about information technology (e.g. webinar registration), conference and meeting logistics, and general program information via email and phone and forward all other questions to appropriate NACCHO staff
Provide adequate time management of all project related tasks and deliverables.
Perform other job duties, as needed
The Sr. Program Assistant will have a high school degree or the equivalent and a minimum of three years of work experience. Associate Degree or equivalent relevant field and two years related experience; or four years related experience and/or training; or equivalent combination of education and experience preferred. Some persons holding bachelor’s degrees may accept positions at this level in order to gain the experience or exposure needed to obtain a specialist position.
Experience working in an association environment preferred.
Excellent ability to balance multiple priorities, and to effectively communicate about the status of projects.
Ability to write routine reports and correspondence.
Ability to apply understanding to carry out instructions furnished in written, oral or diagram form.
Knowledge of office practices, procedures and equipment.
Intermediate Excel knowledge.
Medium-level computer skills with Microsoft Office Word and Excel required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to sit.
Occasionally required to walk.
Occasionally required to reach with hands and arms.
Occasionally required to talk or hear.
Occasionally required to bend, lift or climb stairs.
Occasionally required to lift light weights (less than 25 pounds).
The noise level in the work environment usually is moderate
HIRING SALARY RANGE: $50, 880 - 54,040
SELECTION PROCESS: We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should send a cover letter with salary requirements, resume and one writing sample to: PN-458 Senior Program Assistant Immunization
NACCHO offers generous benefits plan including but not limited to 13 days of sick leave annual leave allowable accumulation up to 225 hours, and paid vacation leave, as well as other types of leave. NACCHO benefits include a generous health, dental, and vision plan, 5 percent of base salary contribution to 403(b) plan, (not a matching contribution); paid short and long term disability plan and paid term life insurance.
At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business