The National Association of County and City Health Officials (NACCHO), a national organization representing nearly 3,000 local health departments nationwide, has an immediate opening for a Senior Grants Administrator.
POSITION SUMMARY
A Senior Specialist is responsible for collaborating with program staff providing internal functional activities and typically performs difficult analysis, research, writing, and project coordination. The Senior Specialist understands policies, standards, and their application to their work. An advanced degree may be substituted for work experience on a case by case basis.
The Senior Specialist understands implications of internal and external policies that impact their position. He or she typically performs analysis, research, writing, or project management and can complete projects or components of large scale projects/programs. A Senior Specialist may also hold a very senior level administrative position requiring the ability to support and coordinate the office of a senior executive and communicate with internal and external stakeholders at a level commensurate with the position’s duties and expectations. Senior Specialists has frequent contact with outside organizations or internal customers that may involve project coordination, information sharing, or resolution of problems. The Senior Specialist has substantial knowledge in grants administration and grants management with both a conceptual understanding and sufficient professional experience to work on complex assignments. The Senior Specialist is able to apply a level of creativity and originality in applying the knowledge relevant to grants administration and grants management. The Senior Specialist is required to represent NACCHO at meetings and provide training and guidance to NACCHO stakeholders.
COMPETENCIES AND EXPECTATIONS
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
- Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
- Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
- Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
- Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
- Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
- Undertakes a complex task by breaking it down into manageable parts in a systematic, detailed way.
- Identifies the information needed to solve a problem effectively.
- Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior.
- Effectively transfers thoughts and expresses ideas orally or verbally in individual or group situations.
- Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.
- Demonstrates eagerness to acquire necessary technical knowledge, skills, and judgment to accomplish a result or to serve a members needs effectively. Has desire and drive to acquire knowledge and skills necessary to perform job more effectively.
- Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.
- Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.
- Provides guidance and technical assistance through communications, project planning and coordination, and targeted marketing.
- Independently develops, prepares, and disseminates reports.
- Works collaboratively with others to support technical assistance activities.
- Represents NACCHO at external conferences and meetings with stakeholders.
- Act as liaison with staff as needed in specialization area.
- Track and analyze policies and best practices.
POSITION SPECIFIC DUTIES
- Collaborating with program staff to develop budgets for proposals and workplans.
- Read, interpret, and assist program staff in understanding instructions in funding opportunity announcements
- Inputting program and budget information in the accounting software used to monitor program activity, including setting up program codes, amounts awarded, budgets and reports.
- Developing timelines and briefing papers for grants.
- Providing expertise regarding compliance with funder requirements.
- Maintaining calendars of due dates and deadlines.
- Setting up and maintaining various spreadsheets and schedules (including time sheets) used to calculate and record grant activity.
- Producing proposal budget worksheets, producing budget narratives for grants, reviewing grant proposals, and compiling grant application packets so that they can be successfully submitted to a funder.
- Producing financial reports, spending projections, and revenue calculations for grants, when and where appropriate.
- Providing quarterly training on applicable funder policies, procedures and requirements.
- Create new policies and procedures in effort to maintain compliance with funder requirements.
- Maintenance of funding agreements and related documents.
- Assisting with the implementation of the grants and contracts management system.
- Acting as the System Administrator for the grants and contracts management system; providing training to all users and stakeholders.
- Creating documents and resources to assist with the management and administration of the awards.
- Examining award documents; identifying all conditions, deadlines, and responsibilities in the award documents; and communicating all relevant information to appropriate financial and program staff.
- Creating staff training curriculum and materials for grants.
- Close out all grants and agreements in portfolio at the end of the performance period; providing requested documents to the funder.
- Assisting with the annual audit.
- Performing other job duties as needed.
EDUCATION/EXPERIENCE/SKILLS
Bachelor's degree in relevant professional field with a minimum of 5 years of relevant experience and/or advanced technical training; or equivalent combination of education and experience, including a relevant certification. An advanced degree may be substituted for work experience. On occasion, extensive practical experience may be substituted for formal education, particularly if the technical specialty is unusually complex or when long experience has a greater value to the organization than conceptual understanding. Master’s degree in a relevant field preferred.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of the organization
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference and volume.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Spreadsheet and word processing software experience required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
- Occasionally required to sit.
- Occasionally required to walk.
- Occasionally required to reach with hands and arms.
- Occasionally required to talk or hear.
- Occasionally required to bend, lift or climb stairs.
- Occasionally required to lift light weights (less than 25 pounds).
WORK ENVIRONMENT
- The noise level in the work environment usually is moderate
JOB CLASSIFICATION
HIRING SALARY RANGE: $73,520 - $78,110
SELECTION PROCESS: We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should send a cover letter, resume, one writing sample with salary requirements to: Grants and Contracts Specialist, using the following link:
https://naccho.clearcompany.com/careers/jobs/7c326985-d06c-dbb8-ed44-ec526369e168/apply?source=1496846-CS-2909
NACCHO offers generous benefits plan including but not limited to 13 days of sick leave annual leave allowable accumulation up to 225 hours, and paid vacation leave, as well as other types of leave. NACCHO benefits include a generous health, dental, and vision plan, 5 percent of base salary contribution to 403(b) plan, (not a matching contribution); paid short and long term disability plan and paid term life insurance 2 x salary up to 300K.
At NACCHO, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business
